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Platform

One structure for the way business travel is run.

Travel is easier to control when the request, the approval, the arrangement and the report follow the same path. This is how 13 Weeks Travel organises that work. The service is the team that carries it out with you.

Example workflow

From request to record, in one place.

Travellers request. Approvers decide. The desk arranges. Finance receives the record.

Trip management

Client meeting · London to Frankfurt

Example
  1. Request
  2. Approval
  3. Arrangement
  4. Record

Purpose

Client meeting

Traveller

Approved traveller

Route

London → Frankfurt

Dates

14–16 Oct

In policy · Approved before booking

Arrangements

  • Flight confirmed for 14 Oct, return 16 Oct
  • Hotel booked for two nights near the meeting
  • Airport transfer included with the trip
  • Receipt attached to the trip record
  • Spend visible to finance after the journey

Illustration of how trips are requested, approved and managed.

Platform modules

What sits behind the workflow.

Each part of corporate travel management, connected in one structure.

  1. 01

    Traveller records

    People, teams and approvers held in one place so each trip does not start from a blank email.

  2. 02

    Travel requests

    Purpose, dates, route and arrangements asked for in a consistent way.

  3. 03

    Approvals

    A decision recorded before flights, hotels or ground transport are confirmed.

  4. 04

    Policy controls

    Your standards applied to the request, with exceptions shown to the approver.

  5. 05

    Arrangements

    Business flights, hotels and ground transport organised against the approval.

  6. 06

    Expenses and receipts

    Costs and supporting documents kept with the journey they belong to.

  7. 07

    Reporting

    Activity, spend and policy outcomes visible to finance and leadership.

  8. 08

    Traveller support

    A known contact when plans change, from departure through to return.

Managed with you, not left with you.

The platform is the way the work is held together. Your travellers and approvers use a clear process. 13 Weeks Travel arranges the journeys, supports people while they are away, and brings expenses, receipts and reporting back to the business.

  • Requests stay attached to a purpose and an approver.
  • Policy is visible before spend is committed.
  • Flights, hotels and ground transport sit on the same trip.
  • The record closes with cost, documents and a report.